Welcome to the Elementary and Secondary Education Act (ESEA) Equitable Services

Since 1965, the Elementary and Secondary Education Act (ESEA) reauthorized as the Every Student Succeeds Act (ESSA) requires local educational agencies (LEAs) and other eligible entities to provide for the equitable participation of private school students, staff, and families of students enrolled in nonprofit private schools.  

Title I, Part A equitable services are governed under ESEA sections 1117 and 8501.
ESEA, Title VIII equitable service provisions cover the following programs:

  • Title I Part C - Education of Migratory Children
  • Title II, Part A - Supporting Effective Instruction
  • Title III, Part A - English Language Acquisition, Language Enhancement, and Academic Achievement
  • Title IV, Part A - Student Support and Academic Enrichment
  • Title IV, Part B - 21st Century Community Learning Centers
  • Title IV, Part F - Project School Emergency Response to Violence (Project Serve)

 

    • FY24 Notice of Intent to Participate - Fillable – Required to be uploaded in Title I Related Documents
    • FY24 Affirmation of Consultation - Fillable – Required to be uploaded in Educational Monitoring Assitance and Compliance (EMAC)
    • FY24 Equitable Service Program Evaluation and Carryover - Fillable - Revised July 2024 - Guidance and documentation required by all LEAs that had an equitable service program during the 2023-2024 school year: due in EMAC by February 5th, 2025
    • Notice to Title IV-B Applicants/Recipients:  When applying for a NEW 21st Century Community Learning Center (CCLC) grant, schools must submit a Notification of Intent to Participate (NIP) or Affirmation of Consultation (AOC) form, commonly referred to as “Form C”.  The Notification of Intent to Participate will be uploaded for all private schools that opt out of Title IV-B participation.  The Affirmation of Consultation will be uploaded for all private schools that opt to participate in ongoing Title IV-B consultation.  Since the school was awarded, the district must include the 21st Century Community Learning Center (CCLC) Title IV-B program along with its other federal programs when conducting annual private school consultations, as well as for the duration of the 21st Century Community Learning Center (CCLC) grant award.  All continuing sites must upload the appropriate FY24 document (Notice of Intent to Participate (NIP) or Affirmation of Consultation (AOC) in Educational Monitoring Assitance and Compliance EMAC by September 30th.  Title IV-B/21st Century Community Learning Center (CCLC) Directors and Coordinators must secure a copy of the completed Notice of Intent to Participate (NIP) or Affirmation of Consultation (AOC) and upload it into the Grants Management system as part of the FY24 continuing application by September 30th.

    • FY25 Notice of Intent to Participate - Fillable - Required to be uploaded in Title I Related Documents
    • FY25 Notice of Intent to Participate - Non-fillable - Required to be uploaded in Title I Related Documents
    • FY25 Affirmation of Consultation - Fillable - Required to be uploaded in Educational Monitoring Assitance and Compliance (EMAC)
    • Notice to Title IV-B Applicants/Recipients:  When applying for a NEW 21st Century Community Learning Center (CCLC) grant, schools must submit a Notification of Intent to Participate (NIP) or Affirmation of Consultation (AOC) form, commonly referred to as “Form C”.  The Notification of Intent to Participate will be uploaded for all private schools that opt out of Title IV-B participation.  The Affirmation of Consultation will be uploaded for all private schools that opt to participate in ongoing Title IV-B consultation.  Since the school was awarded, the district must include the 21st Century Community Learning Center (CCLC) Title IV-B program along with its other federal programs when conducting annual private school consultations, as well as for the duration of the 21st Century Community Learning Center (CCLC) grant award.  All continuing sites must upload the appropriate FY25 document (Notice of Intent to Participate (NIP) or Affirmation of Consultation (AOC) in Educational Monitoring Assitance and Compliance EMAC by September 30th.  Title IV-B/21st Century Community Learning Center (CCLC) Directors and Coordinators must secure a copy of the completed Notice of Intent to Participate (NIP) or Affirmation of Consultation (AOC) and upload it into the Grants Management system as part of the FY25 continuing application by September 30th. 

     

    • FY26 Notice of Intent to Participate - Fillable - Required to be uploaded in Local Education Agency (LEA) Document Library
    • FY26 Notice of Intent to Participate - Printable - Required to be uploaded in Local Education Agency (LEA) Document Library
    • FY26 Affirmation of Consultation - Fillable - Required to be uploaded in Educational Monitoring Assitance and Compliance (EMAC)
    • FY26 Affirmation of Consultation - Printable - Required to be uploaded in Educational Monitoring Assitance and Compliance (EMAC)
    • Notice to Title IV-B Applicants/Recipients:  When applying for a NEW 21st Century Community Learning Center (CCLC) grant, schools must submit a Notification of Intent to Participate (NIP) or Affirmation of Consultation (AOC) form, commonly referred to as “Form C”.  The Notification of Intent to Participate will be uploaded for all private schools that opt out of Title IV-B participation.  The Affirmation of Consultation will be uploaded for all private schools that opt to participate in ongoing Title IV-B consultation.  Since the school was awarded, the district must include the 21st Century Community Learning Center (CCLC) Title IV-B program along with its other federal programs when conducting annual private school consultations, as well as for the duration of the 21st Century Community Learning Center (CCLC) grant award.  All continuing sites must upload the appropriate FY26 document (Notice of Intent to Participate (NIP) or Affirmation of Consultation (AOC) in Educational Monitoring Assitance and Compliance EMAC by September 30th.  Title IV-B/21st Century Community Learning Center (CCLC) Directors and Coordinators must secure a copy of the completed Notice of Intent to Participate (NIP) or Affirmation of Consultation (AOC) and upload it into the Grants Management system as part of the FY26 continuing application by September 30th. 

     

    Elementary and Secondary Education Act of 1965 [As Amended Through P.L. 114-95, Enacted December 10, 2015]

    ESEA Title I-A Updated 2023 Non-Regulatory Guidance  - Title I, Part A of the Elementary and Secondary Education Act of 1965, as Amended by the Every Student Succeeds Act:  Providing Equitable Services to Eligible Private School Children

    ESEA Title VIII Updated 2023 Equitable Services Non-Regulatory Guidance - Title VIII, Part F of the Elementary and Secondary Education Act of 1965, as Amended by the Every Student Succeeds Act:  Equitable Services for Eligible Private School Children, Teachers, and Other Educational Personnel

    Arizona Department of Education Equitable Service Appropriate Certification Guidance - Equitable service provider certification requirements

    Participant Support Cost - Statement of approval for Local Education Agencies (LEAs) to use equitable service funds for private school staff to attend a conference, training, or event up to $5,000.00

    Arizona Department of Education Stronger Connections Grant Equitable Service Guidance - Equitable service is a requirement for all applicants of the Stronger Connections Grant.  Use this guidance to ensure compliance and to ensure the Local Education Agency (LEA) is requesting the appropriate amount of funds to fully fund the LEA's program and the participating private schools.

    Arizona Title III-A Equitable Service Guidance - Equitable service guidance for Title III-A.  Title III-A Proportionate Share Workbook - Use this along with the guidance document to determine the private school's share.  The workbook must be uploaded in Title III Related Documents.

    Arizona Department of Education Equitable Service Administrative Cost Guidance - Different ESEA programs have administrative cost caps.  The Arizona Department of Education has implemented guidance to support Local Education Agencies in making decisions around administrative costs for equitable services.

    Disclaimer

    • Discrepancies between the published proportionate share and the Local Education Agency proportionate share may be attributed to one or more of the following factors (all requiring timely and meaningful consultation):
      • Local Education Agency portion of funds for equitable administrative activities
      • Local Education Agency portion of funds for equitable indirect costs
      • Local Education Agency transfer of funds

    FY22 Proportionate Shares

    FY21 Proportionate Shares

    FY20 Proportionate Shares

    Equitable Services Allowability & Flexibility - Gain a better understanding into the allowability and flexibility of Title I-A, II-A, and IV-A equitable service programs.  (Jan 2023 ESSA Conference)  The file MUST be downloaded to view the presentation notes.

    Equitable Services Implementation & Procedures - Review statutory requirements for equitable services and required FY24 forms and procedures. (Jan 2023 ESSA Conference)  The file MUST be downloaded to view the presentation notes.

    Completing Private School Portions of ESEA Consolidated Grant - Guide for completing all private school applicable pages in Title I-A, II-A, and IV-A (April 2023 PLH) The file MUST be downloaded to view the presentation notes.

    Components of an Equitable Service Program - An overview of planning and overseeing an equitable service program. (Jan 2024 ESSA Conference)  The file MUST be downloaded to view the presentation notes.

    ESEA Equitable Service Program - Provides guidance and ideas for program efficiency and challenges. (Jan 2024 ESSA Conference)   The file MUST be downloaded to view the presentation notes.

    ESEA Consolidated - Private School Portions - Step-by-step reference for completing the private school portions of the ESEA Consolidated grant application

    Pooling Title I Funds Across LEAs - Pooling option for Title I-A funds 

    Sample Timeline - Use as a guide for creating internal Local Education Agency (LEA) equitable service procedures

    Preliminary Yearlong Planning Template - Template for LEAs to send to participating private schools to create a preliminary plan for the use of equitable service funds (send with Affirmation of Consultation (AOC))

    Prorating Funded Services - Prorating services allow greater access and leveraging of funds

    Redistributing Title I-A Funds After Grant Approval - Steps to support LEAs with private schools that initially participated in Title I-A but are no longer participating.

    Tiffiany Morse, Ombudsman: [email protected]

    Equitable Service Inbox: [email protected]

    Join us for Equitable Service Office Hours!