October 1 Data Collection

The Arizona Department of Education (ADE) is required to report Special Education data to the federal government annually. The October 1 Data Collection is part of that process and occurs in three phases.

FY26 Due Dates (Coming Soon)

Visit the ESS Important Dates page for all due dates.

Phase I: Personnel & Verification Count

Phase I data collection begins by having each PEA count the number of students that are provided SPED services on October 1. PEAs are also required to collect the number of full-time equivalent personnel (employed and contracted) to provide special education and related services on or about October 1 of the reporting year. More in-depth details can be found in the October 1 Data Collection Manual. Each link should navigate to the appropriate section in the manual, depending on your web browser's functionality and plugins.  

FY25 October Data Collection Phase I Webinar Video 

FY25 October Data Collection Phase I Webinar Slides 

FY24 October Data Collection Parentally Placed Private School Students Webinar

FY24 October Data Collection Parentally Placed Private School Students Slides 

Phase II: Reconciliation

Phase II is the process in which PEAs ensure that all the students who were receiving SPED services on October 1st are reported in AzEDS without errors.

FY25 October Data Collection - Phase II: Reconciliation - Training Video

FY25 October Data Collection - Phase II: Reconciliation - Training Slides

Phase III: Non-Reconciliation

Phase III is only for the PEAs that could not match the number of SPED students submitted in Phase I with the number of SPED students in AzEDS during Phase II. If a PEA is required to complete phase III, they will be notified by ESS Data Management.

FY25 October 1 Data Collection - Phase III: Non-Reconciliation - Training Video 

FY25 October 1 Data Collection - Phase III: Non-Reconciliation - Training Slides