ESS Data Management
About ESS Data Management
The Exceptional Student Services (ESS) Data Management (DM) team is responsible for the collection, review, validation, verification, and analysis of Special Education Data in Arizona as required under Section 618 of the Individuals with Disabilities Education Act (IDEA).
Resources
Beginner's Guide to Data Management
Are you new to a SPED leadership and/or data management role and not sure where to start?
Check out the resources on our Beginner's Guide page for helpful information on where to start.
AzEDS SPED Reporting
Discover valuable tools for those who submit data for students with disabilities to the Arizona Education Data Standards (AzEDS).
Find relevant AzEDS codes, tables that illustrate various reporting scenarios, integrity error tools, and more on our Arizona Education Data Standards (AzEDS) SPED Reporting page.
October 1 Data Collection
The Arizona Department of Education (ADE) annually must report Special Education data to the Office of Special Education Programs at the U.S. Department of Education. The October 1 Data Collection is part of that process and occurs in three phases.
Find additional information and guidance for this process on our October 1 Data Collection (ODC) page.
Special Education Data Dashboard
The Special Education Data Dashboard (SEDD) is a one-stop-shop for public education agencies (PEAs) to securely view their special education data, provide public statewide data with redaction, and certify year-end data required for federal reporting.
The Special Education Data Dashboard (SEDD) page offers resources on how to review and complete the year-end requirement.
Important Dates
The Important Dates page outlines the various deadlines for ESS Data Management data collection processes.
October 1 Data Collection
During Phase II, PEAs must submit and reconcile student-level AzEDS data for students with disabilities participating in a SPED program over the October 1 child count date. The primary goal of Phase II is to ensure that these students align with the verification count submitted during Phase I.
ESS Data Management is excited to offer training opportunities to assist with Phase II including an in-person workshop and a live webinar! Click the link on the date that best fits your schedule to register.
Online Training via Microsoft Teams
Date: Thursday, November 21, 2024,
Time: 9:00 AM - 11:00 AM
Training Videos
Find all of our training videos on our Data Management Training Videos page.
This page includes videos for the October 1 Data Collection, Special Education Data Dashboard, and more.
Special Education Data Updates Webinars:
Join us to discuss a variety of ESS Data Topics, Updates, and Live Q&A.
These webinars will be held on the 3rd Wednesday of every month from 2 pm - 3 pm (subject to change) via Zoom. Registration for each webinar is sent two weeks prior via our ESS Data Management Alerts.
Please email ESS Data Management with any registration questions.
Browse other data-related resources to learn more about record retention, IDEA data collection requirements, and data quality tips for school personnel.
FY25 Data Reporting Updates - NEW!
The Family Educational Rights and Privacy Act (FERPA)
General Records Retention Schedule for Schools
Glossary of Acronyms and Terms
Individuals with Disabilities Education Act (IDEA) Part B Section 618
The Institute of Education Sciences (IES) National Center for Education Statistics (NCES)
Joint Guidance on FERPA and the Health Insurance Portability and Accountability Act (HIPAA)
Vouchers: Flowchart for Determining the Home School District
This section contains historical and trend data on the special education student population with breakouts by public education agency (PEA), county, disability, ethnicity/race, gender, grade, age, and placement (LRE) based on the October 1 Federal Special Education Child Count.
Available Data:
October 1 Child Counts - State of Arizona Special Education October 1 child counts
FY22 PEA SPED Child Count Totals - State of Arizona Special Education child counts by school districts only (with geographic boundaries) used for comparing student counts between districts
FY22 Parentally Placed Private School Student (PPPSS) Survey - Parentally placed private school students who were evaluated by a public school during the 2021-2022 school year (July 1 – June 30)
To access federally reported special education data, please see the following web links:
ESS Data Management Alerts
Subscribe to stay informed with all ESS Data Management SPED reporting data changes and updates.
ESS Data Management Alert Signup
ESS Data Management Alert Archive
Contact Data Management
With general questions, please contact: ESS Data Management Inbox
Main Phone: (602) 542-3962
Last updated Nov 8, 2024
