Program Forms and Resources

Civil Rights

• ADE has a dedicated Civil Rights webpage to access the current non-discrimination statement and program forms.  

Financial

• Time Report - Site and Food Service Staff
• Time Report - Administrative Staff
• Staff Mileage
• Reimbursement Rates 
• SFSP Budget Estimator 
• Procurement Policies and Procedures
• Request for One-Time Exception Form

Food/Health Safety

• Template Letter for the Health Department 

Menu Planning

• SFSP Menu Template
• SSO Production Record 

Operational

• Documentation of Training to Program Personnel
• Sponsor Pre-Approval Form
• Pre-Operational Site Visit Form
• Initial Site Visit Form
• Site Review Form 
• Daily Meal Count Form 
• Weekly Consolidated Meal Count Form 
• Meal Count Worksheet for Camps (not claiming seconds)
• Meal Count Worksheet for Camps (claiming seconds)
• Field Trip Notification Form - updated April 2023
• Participant Menu Modification Form
• Income Eligibility Guidelines SY 24-25
• USDA Rural Designation MAP
• USDA CACFP and SFSP Area Eligibility Mapper

Organizational

• Summer Food Service Program Permanent Agreement for Community Organizations 
  • Manual Permanent Agreement (print, sign 1 original, mail to ADE for approval)
  • Electronic Permanent Agreement (complete SFSP Initiation Form, agreement is emailed to signers directly by AdobeSign, electronic signature) 
• Add/Change/Delete Associate Site
  •  HelpDesk ADD/CHANGE/DELETE
    • Log into ADEConnect
    • Click 'Help'
    • Click 'Go to HelpDesk'
    • Click 'New Request'
    • Locate Health and Nutrtion Services templates
    • Select 'HNS Add/Change/Delete Form'
    • Complete all required fields and applicable optional fields within HelpDesk's Add/Change/Delete form
    • *User/Requestor submitting Add/Change/Delete form must be submitted by an Authorized Signer listed on the Food Permanent Service Agreement
  • Manual ADD/CHANGE/DELETE Form (print, sign, scan and email)
• Sponsor/Non-Associated Site Agreement
• ADEConnect Request for Entity Administrator
• State of Arizona W-9
• Unique Entity Identifier (UEI) lookup or request a UEI by visiting https://sam.gov/content/duns-uei
• Media Release (for Open Sites) (for Closed Enrolled and Camp Sites)

Vendor Contracts

• SFSP Catering Contract Agreement Template
• SFSP Catering Contract Agreement Checklist (required to submit with catering agreement)
• Caterer Evaluation Form
• Alternative Delivery Site for USDA Foods in School Program