Grants Management Health and Nutrition

What is a One Time Exception (OTE) and where does an LEA or entity access the form?

If a Local Education Agency (LEA) or entity does not submit their claim for meals within 60 days from the month end, a One Time Exception would need to be requested. One Time Exceptions will only be granted once every 36 months. To determine eligibility or for more infomation, contact Grants Management by submitting a ticket to the  ADE Help Desk.

When will an LEA or entity receive payment for claimed meals?

Claims submitted on or before the 21st of each month through CNPWeb are processed through the 22nd of each month. During this time, claims will be processed and payments are sent to Accounting. Upon submission to Accounting, Automated Clearing House (ACH)/Electronic Funds Transfer (EFT) or warrant will be issued within 5 business days. The LEA or entity can check to see if their claim has been processed by going into CNPWeb and review the claim in question.

Please Note: Any claims submitted after the 21st may not be processed until the following month.

What is a Recovery of a Fiscal Action or downward revision?

If an LEA or entity has received a fiscal action and funds are owed to ADE as a result, a recovery of the funds owed will be recovered/offset from following claims if indicated on the letter. If an LEA or entity submits a revised claim that reduces the meal counts previously reported and paid (downward revision), the funds overpaid will be recovered/offset from following claims.

For Fiscal Actions, a temporary hold will be placed until the full amount of the funds are recovered. The hold will only prevent payment of submitted claims; it will not prevent the ability to submit claims.

Please Note: LEA or entity should only send a check to ADE if specifically stated on the Fiscal Action letter.

What is a Food Service Annual Financial Report (AFR)?

A Food Service AFR is a required report for all LEAs and entities that receive National School Lunch Program (NSLP) and Summer Food Service Program (SFSP) funds. Districts and charters are required to submit by October 15th and all other entities are required to submit by October 1st. Failure to submit will result in a hold of Health and Nutrition funds.

Districts and charters will submit their Food Service AFR to School Finance.  All other entities submit through Common Log On the CNP AFR application. Districts and charters can contact School Finance for more information concerning their AFRs. All other entities can contact Grants Management at (602) 542-3901, Option 2 for more information.