October 1 Data Collection

Annually, the Arizona Department of Education (ADE) is required to report Special Education data to the federal government. The October 1 Data Collection is part of that process and occurs in three phases.

Important Information:

The Important Dates website outlines the various deadlines for ESS Data Management data collections.

The October 1 Data Collection Manual includes documentation of the entire process of October 1 Special Education data collection, including frequently asked questions. You may download the manual from this link or click on any topic below.

The October 1 Data Federal Reports and Citations document is a chart that outlines the statutory references for this data collection.

The Personnel Blank Report Form tool provides a form to use when gathering your aggregate personnel data by FTE before submitting it within the October 1 Data Collection (ODC) application.

Phase I data collection begins by having each PEA count the number of students that are provided SPED services on October 1. PEAs are also required to collect the number of full-time equivalent personnel (employed and contracted) to provide special education and related services on or about October 1 of the reporting year. More in-depth details can be found in the October 1 Data Collection Manual. Each link should navigate to the appropriate section in the manual, depending on your web browser's functionality and plugins.

Phase I Training

FY25 October Data Collection Phase I Webinar Video

FY25 October Data Collection Phase I Webinar Slides

FY24 October Data Collection Parentally Placed Private School Students Webinar

FY24 October Data Collection Parentally Placed Private School Students Slides

Phase II is the process in which PEA’s ensure that all the students that were receiving SPED services on October 1st are reported in AzEDS without error.

Phase II Reconciliation

SPED Integrity Error Tools

Phase II Training - Reconciliation:

FY24 October Data Collection - Phase II: Reconciliation - Training Video

FY24 October Data Collection - Phase II: Reconciliation - Training Slides

Registration for upcoming FY24 training sessions available below under "Training Opportunities."

Phase III is only for the PEAs that could not match the number of SPED students submitted in Phase I with the number of SPED students in AzEDS during Phase II. If a PEA is required to complete phase III, they will be notified by ESS Data Management.