Dance Ensembles

• ADE YAM Fest will be an outdoor event. Dance performances will take place on concrete, and spaces range from approximately 40'x20' to 20'x20'.  
• Each selected ensemble will be assigned a 90-minute time slot, which includes 30 minutes for set-up, 30 minutes for the performance, and 30 minutes to tear down. A school may choose to feature multiple ensembles within their performance time slot as long as the total performance time does not exceed 30 minutes.
• Large ensembles, small ensembles, solos, and duets are welcome. All genres and cultural styles are encouraged to apply. 
• Both student-choreographed pieces and those choreographed by teachers or guest artists are welcome. 
• Ensembles must submit titles, musical artists, and choreographers of intended performance selections on the submission form.  
• Changing space will not be provided for costume changes. 
• Selected groups will submit performance recordings prior to the event date. Additional tech needs of selected groups will be assessed after selection. Large props will not be accommodated, but schools may choose to bring their own small props.  
• Submissions must include at least one URL (Google Drive, Dropbox, etc.) to a video of the ensemble recorded within the past 3 months. It is recommended that submitted recordings feature the intended YAM Fest performance selections, but this is not a requirement. Please adjust sharing settings so that the Office of Arts Education has access to view and hear the recording. We will not reproduce or share ensemble recordings.

 Music Ensembles

• ADE YAM Fest will be an outdoor event. Music performances may take place on either grass or concrete and spaces range from approximately 40'x20' to 20'x20'. There will be a multi-level performing area for choirs.  
• Each selected ensemble will be assigned a 90-minute time slot, which includes 30 minutes for set-up, 30 minutes for the performance, and 30 minutes to tear down. A school may choose to feature multiple ensembles within their performance time slot as long as the total performance time does not exceed 30 minutes.
• We are seeking a variety of ensembles such as bands, choirs, orchestras, mariachi and guitar. Large and small ensembles are welcome to apply. 
• Ensembles must provide titles and composers of intended performance selections on the submission form. Student compositions are welcome.  
• The following equipment will be provided - selectees will be responsible for bringing any additional equipment they require.  
  • Chairs and music stands for up to 55 instrumentalists 
  • Percussion - Bass drum, timpani, xylophone, marimba, vibraphone 
  • PA with a single mic and auxiliary connection for recorded accompaniment 
• Submissions must include at least one URL (Google Drive, Dropbox, YouTube, etc.) to a recording of the ensemble recorded within the past 3 months. It is recommended that submitted recordings feature the intended YAM Fest performance selections. Please adjust sharing settings so that the Office of Arts Education has access to view and hear the recording. We will not reproduce or share ensemble recordings.   

 Theatre Ensembles

• ADE YAM Fest will be an outdoor event. Theatre performances will take place on concrete stages, with spaces ranging from approximately 40'x20' to 20'x20'.  
• Each selected ensemble will be assigned a 90-minute time slot, which includes 30 minutes for set-up, 30 minutes for the performance, and 30 minutes to tear down. A school may choose to feature multiple ensembles within their performance time slot as long as the total performance time does not exceed 30 minutes.
• We are seeking a variety of performances including monologues, duo scenes, group acting, solo, duets, group musical pieces, and short plays. Student-written and student-directed pieces are welcome. 
• Ensembles must submit titles and playwrights of their intended performance selections on the submission form. Schools are responsible for securing any performance rights.  
• Changing space will not be provided for any costume changes. It is suggested to utilize all-black clothing.  
• PA with a single mic and auxiliary connection will be provided. Additional tech needs of selected groups will be assessed after selection. Schools will be responsible for bringing their own props. Theatre cubes, benches, chairs, and other necessary items must be physically transported to the space by hand. Large props will not be accommodated. 
• Submissions must include at least one URL (Google Drive, Dropbox, YouTube, etc.) to a video of the ensemble recorded within the past 3 months. It is recommended that submitted recordings feature the intended YAM Fest performance selections, but this is not a requirement. Please adjust sharing settings so that the Office of Arts Education has access to view and hear the recording. We will not reproduce or share ensemble recordings.   

Visual Art Pieces

• ADE YAM Fest will be an outdoor event. The visual art displays will line the sidewalk on the west side of Wesley Bolin Plaza for the entirety of the two-day festival. Due to limited space, each teacher may submit up to 5 pieces for consideration. Not all submissions will be selected.
  • After YAM Fest, selected artwork will be displayed in the Catherine "Rusty" Foley and Zarco Guerrero Student Art Gallery at the Arizona Department of Education's Jefferson Building located at 1535 W. Jefferson Street Phoenix, AZ 85006. 
• To protect selected artwork from damage, images of visual art pieces will be displayed rather than the original pieces. 2D and 3D artwork submissions are welcome. ADE cannot accept video or audio-recorded artwork at this time.  
• Submissions must include the URL (Google Drive, Dropbox, etc.) to at least one high-quality image of each piece that may be printed and displayed in the YAM Fest gallery if selected. Images must be in JPEG format, 300 dpi, with maximum dimensions of 1920x1080 pixels. Sharing multiple images of 3D pieces is recommended to allow viewers to see all angles. Please adjust sharing settings so that the Office of Arts Education may view the images.  
• Schools are responsible for gaining parental/guardian consent to submit artwork entries. On the submission form, school staff will be asked to attest to having received consent.  
• Artwork must be original and unaided. Any source imagery must be indicated at the time of entry. Failure to properly reference any source imagery may result in disqualification. 
• Artwork will be labeled with the following information provided by staff on the submission form: 
  • Student Artist First and Last Name (only first name will be displayed at YAM Fest and subsequently at ADE) 
  • Title of Piece 
  • Medium 
  • Size 
  • Artist Statement (up to 100 words)