DATA MANAGEMENT ALERT: May 1st activation of Integrity Rule -40055

DATA MANAGEMENT ALERT

SPED Integrity Rule -40055

Integrity Rule -40055 will update on May 1st to validate SPED and Enrollment Exit Dates and reasons are reported (not null) until the end of FY 2022.

SPED integrity rule -40055: If a student’s SPED Exit Reason does not match the student’s regular membership Year End or Withdrawal Membership status, then report the discrepancy as an error. This rule is triggered for all SPED data effective May 1st of the fiscal year to capture invalid exit combinations and relevant data elements not reported (see the SPED Exit Validation Matrix).

• If a student has all the following four values, this rule will trigger anytime during the reporting year:
  • Enrollment Withdrawal/Year-End exit value (Code/Reason)
  • Enrollment Withdrawal/Year-End exit date
  • SPED Exit Code (Reason)
  • SPED Exit Date
• If any of these elements are missing, then this rule will be triggered on May 1st and forward.

Between July 1 and April 30, this rule would apply only in cases where all 4 of the values are present. Effective May 1st, this rule would apply to all students even if one or more of the values is reported as “null” (not reported).

The intent of this rule is not only to ensure that the data is complete by the end of the fiscal reporting year with all 4 values, but also intended to ensure that the exit dates/reasons align between SPED and ADM as appropriate.

If PEAs were not receiving this error previously and now receive this error after May 1st, most likely one of the 4 values have not been reported. To resolve integrity error -40055, replace the null values with the correct exit date(s) and/or exit reason(s) according to the SPED Exit Validation Matrix and resubmit to AzEDS. Please note that AzEDS will accept future dates.

Additionally, the SPED Integrity Error Tool for -40055 can be referenced to assist with troubleshooting.  

If you have any questions, please direct them to [email protected].