FY2021 In-Person, Teacher-Led Instruction Reporting FAQ's

Note: The FAQ from this Hot Topic was revised on 4/12/2022 to add information from the Governor's Office regarding this program. 

Districts and charters are required to report to ADE the number of days of in-person, teacher-led instruction that were offered to all students during the 2020-2021 school year. We understand that the Governor’s Office intends to use the reported data to allocate funds this fall and therefore it is imperative that all districts and charters complete the required reporting.

Please see the reporting instructions in the original email from ADE to school leaders below. The original message is followed by the answers to frequently asked questions about this requirement.

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Dear School Leaders, 

As passed by the state legislature, the Arizona Department of Education is required to collect information on whether LEAs offered in-person, teacher-led instruction for at least 100 days of the 2020-2021 school year. 

"School districts and charter schools in this state shall report to the Department of Education whether they offered in-person, teacher-led instruction for at least 100 days of the 2020-2021 school year, except that school districts and charter schools with fewer than 180 days of instruction pursuant to section 15-341.01, Arizona Revised Statutes, shall report whether they offered in-person, teacher-led instruction for an equivalent proportion of instructional days. The report shall delineate the number of days of in-person, teacher-led instruction that was offered by the school site.” - Laws 2021, Chapter 404, Section 108 

The Department is required to submit a report to the Joint Legislative Budget Committee and the Governor’s Office of Strategic Planning and Budgeting that compiles the reported information above. 

This communication is to ask you to please submit the following information for all schools in your LEA no later than July 28, 2021. In order to complete the form, you will need to download and complete the In-Person, Teacher-led Instruction Reporting template and upload it into the form. You will also need your Entity ID, which can be found here. 

Please Contact ADE School Finance with any questions at [email protected].  

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Frequently Asked Questions:

Note: 

Click here to determine which schools the Governor's Office has determined are eligible for funding.

Click here for information about the funding program.

Q: Should days on which only on-site support services were offered be included?

A: No, please report the total number of instructional days that all students were offered the option to attend in-person, teacher-led instruction.

Q: If the school was providing in-person, teacher-led instruction for special education students only. Should that count as a day of in-person, teacher-led instruction?

A: No, please report the total number of instructional days that all students were offered the option to attend in-person, teacher-led instruction.

Q: Do summer camp numbers count towards this report?

A: No, please report the number of instructional days during the school year that all students had the option to attend in-person, teacher-led instruction.

Q: At several of our sites, we offered hybrid models in which groups of students attended in-person instruction on specific days of the week. For example, for a portion of the year, any given student attended in-person instruction one day per week although the campus was open for in-person instruction four days per week. In this model, should we report one day of in-person instruction each week or four days each week?

A: In this model, you would report four days of in-person instruction per week to report the number of instructional days that the school offered the option to attend in-person.

Q: Our hybrid model consisted of morning and afternoon groups. Over the course of the week, each student attended in person for five half-days (with the other half consisting of remote instruction while the opposite group attended in person). Should this be reported as 2.5 days of in-person instruction for the week or five days of in-person instruction?

A: In this model, you would report five days of in-person instruction. It is not necessary to report or adjust for the length of each instructional day.

Q: Can one file be submitted for all LEAS or does it need to be submitted by individual school?

A: One file should be submitted for each LEA, but the file can include information for all schools within the LEA.

Q: Our district successfully uploaded the in-person, teacher-led instruction reporting for SY2020-2021, but we also received an error message. We would like to confirm that the data has been received or if we would need to re-submit.

A: Please email [email protected] to confirm that the report has been received.

Q: I uploaded and submitted incorrect reports, can you archive the incorrect reports so I can upload the correct ones?

A: Yes, please email [email protected] and request that the incorrect reports be deleted. After the incorrect reports are deleted, you will be able to resubmit new reports.