About Grants Management

Grants Management Technology (Option 1):

The Grants Technology Unit supports the Grants Management Enterprise (GME) system by continually evolving and improving system functionality to ensure that all federal, state and other grant funding requirements are being met. The Technology team interacts with both internal and external users, providing development and support services for areas such as the following:

• General Technology Frequently Asked Questions (FAQs)
• Technical system support for all GME users
• User access

The Grants Technology Unit also develops and maintains of all applications and processes housed in the GME system, such as:

• Completion Reports
• Funding Applications
• Reimbursement Requests
• General Statement of Assurance (GSA)
• Indirect Cost Application
• Self Assessment
• Fiscal Monitoring and Single Audit instruments
• Reporting
• Indirect Cost Application
• Local Education Agency (LEA) Establishment

Grants Management Training (Option 1):

Grants Management's Training Unit is the newest addition to our department. The Training Unit developed from the Technology Unit with which it still works very closely especially when testing and troubleshooting Grants Management Enterprise (GME) applications. The vision for this unit is to expand and provide more in-person classes, including professional development opportunities for Grants Management staff members.

Our trainers are always eager to provide information about the GME system, grants-related processes, and other fiscal information pertaining to Local Education Agencies (LEAs), entities, and State Education Agency. The Training Unit conducts training sessions onsite at ADE, LEAs' locations, various conferences, and webinars that are recorded for future reference. The training materials are housed in GME User Resources/Training folder located in GME's Grants Management Resource Library. 

Items for which the Grants Training Unit is responsible:

• Fiscal Processing Training
• Frequently Asked Questions
• Grants Management Enterprise (GME) Training
• Grants Fiscal Monitoring Training
• Technology Training
• Topic Presentations
• Training and Webinar Registration
• Training Materials

Grants Fiscal Processing (Option 2):

The Processing Unit assists the Local Education Agencies (LEA) and entities in all their fiscal grant related processes. While providing the comfort of meeting fiscal needs, the Grants Processing Unit ensures the LEA’s and entity’s success! Processing can be counted on to complete claims, reimbursements, and completion reports in a timely fashion.

The list below is a snap shot of what processing does daily:

• Application Revisions and Holds
• Budget & Allocations
• Completion Reports
• General Fiscal Processing Frequently Asked Questions (FAQs)
• Health and Nutrition Claims
• Indirect Cost
• Interest
• Maintenance of Effort (MOE)
• Refunds
• Reimbursement Requests
• Uniform Grant Guidance
• Uniform System of Financial Records

Although processing is not a new unit, it is a growing unit indeed; as the team grows, as does the quality of the fiscal technical assistance provided to the LEAs and entities.

Grants Fiscal Monitoring (Option 3):

The main objective of the Fiscal Monitoring Unit is to ensure entities are compliant with federal and state guidelines. The team’s mission is to curb any fiscal roadblocks, shed light on federal and state compliance guidelines, and overall enhance the grant experience. They do this by conducting Fiscal Monitoring Reviews and examining Single Audits.

Fiscal Monitoring Audit:

A Fiscal Monitoring Audit is a process whereby the financial and business management aspects of a grant are reviewed and evaluated by collecting and analyzing information from several different sources. The monitoring process tests five different compliance categories:

• Time & Effort
• Payroll Expenditures
• Non-Payroll Expenditures
• Asset Management
• Grants Management

The Fiscal Monitoring Unit is responsible for monitoring all grants that are processed through GME.

Single Audit:

Single Audit is a required audit and completed annually for all LEAs and entities that expend $750,000 or more in federal funds. Entities hire an independent Certified Public Accountant (CPA) to examine financial records, financial statements, federal award transactions and expenditures, management of operations, internal control systems and federal assistance it received during the audit period. The objective is to ensure funds were spent in accordance with the federal guidelines. The Single Audit must be completed within nine months after the close of the fiscal year and be submitted within those nine months or 30-days after the receipt of the Single Audit by the independent CPA, whichever is first.